Privacy Policy
Privacy Policy
Last Updated: March 2026
This Privacy Policy explains how Motus Consultancy LLC ("Company," "we," "our," or "us"), a limited liability company registered in the District of Columbia, United States, collects, uses, stores, and shares personal information through this website (briansano.com) and in connection with our coaching, leadership development, and organizational consulting services. The Company operates globally, including within the European Union and the United Kingdom.
We are committed to protecting your privacy and handling personal data in a transparent, secure, and ethical manner in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
1. Information We Collect
We may collect and process the following personal data:
Name and contact details (e.g., email address).
Information submitted through contact or inquiry forms.
Coaching or consulting inquiry details.
Website usage data (analytics).
Communication records.
2. Email Communications and Newsletter
If you subscribe to our newsletter, download resources, or submit your email through this website, we may use your contact information to send insights, updates, and information related to coaching, leadership development, courses, and services offered by Motus Consultancy LLC.
Email communications may be delivered through trusted third-party email service providers (such as Squarespace Email Campaigns, Mailchimp, Substack, or similar platforms). These providers act as data processors and handle personal data in accordance with their own privacy and security policies.
You may unsubscribe at any time by clicking the unsubscribe link in any email or by contacting us directly. We do not sell, rent, or trade email lists or personal data for marketing purposes.
3. How We Use Your Information
We use your data to:
Respond to inquiries and client requests.
Provide coaching, consulting, and course-related services.
Improve website functionality and user experience.
Communicate about services, offerings, or updates (where consent is provided).
4. Sensitive and Reflective Inquiries
Some website inquiries may involve leadership challenges, organizational dynamics, identity development, or other reflective topics shared voluntarily by users. Any such information is handled with professional discretion and used solely for the purpose of responding to inquiries or delivering requested services, in alignment with applicable data protection and confidentiality standards.
5. Reflective Guides and Downloadable Resources
We may offer reflective guides, essays, course overviews, or other professional resources in exchange for contact information. These materials are designed for educational and professional development purposes.
By requesting a resource, you consent to the processing of your personal data for the purpose of delivering the requested material and, where applicable, sending related insights, essays, or updates aligned with the nature of the resource.
Access to downloadable materials is not conditional upon subscribing to unrelated marketing communications, in accordance with GDPR principles of freely given and informed consent.
6. Legal Basis for Processing (GDPR)
For individuals located in the European Economic Area (EEA) and United Kingdom, we process personal data on the following legal bases:
Consent — for example, when you submit a contact form, subscribe to our newsletter, or request a downloadable resource.
Legitimate interest — for example, responding to inquiries, improving our services, and ensuring website security.
Contractual necessity — when processing is required to deliver coaching, consulting, or course services you have engaged.
7. Cookies, Tracking Technologies, and Analytics
This website uses cookies and similar technologies to ensure proper functionality, analyze website traffic, and enhance user experience. Non-essential cookies are only activated with user consent where required by law.
This website may use Google Analytics or similar analytics tools to understand how visitors interact with the site and to improve user experience and service offerings. For visitors located in the EEA and United Kingdom, analytics cookies are only activated after consent is given via the cookie banner, in accordance with GDPR and the ePrivacy Directive.
You can withdraw or modify your consent at any time through the cookie preferences tool or your browser settings.
Please refer to our Cookie Policy for further details.
8. Third-Party Services and Data Processors
We use carefully selected third-party service providers to operate our website and deliver services. These providers may process personal data on our behalf and include, but are not limited to:
Squarespace (website hosting, forms, and email campaigns).
Email marketing platforms (e.g., Mailchimp, Substack, or similar).
Analytics providers (e.g., Google Analytics).
Scheduling platforms (e.g., Calendly or Squarespace Scheduling).
Payment processors (e.g., Stripe or equivalent secure payment providers).
These providers may process data in jurisdictions outside the European Economic Area (EEA), including the United States. Where applicable, appropriate safeguards such as Standard Contractual Clauses (SCCs) or equivalent protections are used to ensure compliance with GDPR and international data protection standards.
9. Data Storage and International Transfers
As a U.S.-registered business serving international clients, personal data may be processed or stored in jurisdictions outside the European Economic Area, including the United States. By engaging with our website or services, you acknowledge and consent to this transfer. We take appropriate safeguards to ensure data protection consistent with GDPR standards, including the use of Standard Contractual Clauses where applicable.
10. Data Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, accidental loss, destruction, or misuse. While no system can guarantee absolute security, we are committed to maintaining safeguards consistent with industry standards and applicable legal requirements.
11. Data Retention
We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal and professional obligations. As a general guide:
Contact form submissions are retained for twelve (12) months unless a client relationship is established, in which case data is retained for the duration of the engagement and a reasonable period thereafter.
Email subscriber data is retained until consent is withdrawn (i.e., until you unsubscribe).
Client engagement records are retained for the duration required by applicable legal, tax, and professional obligations.
Website analytics data is retained in accordance with the retention settings of the analytics platform in use (typically 14 or 26 months).
12. Children's Data
This website and our services are intended for individuals aged 18 and older. We do not knowingly collect personal data from individuals under the age of 18. If we become aware that personal data has been collected from someone under 18, we will take steps to delete that information promptly.
13. Your Rights
EEA and UK Users
If you are located in the EEA or United Kingdom, you have the following rights under GDPR:
Access your personal data.
Rectification — request correction of inaccurate or incomplete data.
Erasure — request deletion of your personal data.
Restriction — request restriction of processing in certain circumstances.
Objection — object to processing based on legitimate interest.
Data portability — request a copy of your data in a structured, commonly used, machine-readable format.
Withdraw consent at any time, without affecting the lawfulness of processing carried out prior to withdrawal.
To exercise any of these rights, please contact us at info@briansano.com. We will respond to your request within one month, in accordance with GDPR requirements.
You also have the right to lodge a complaint with a supervisory authority. EEA users may contact the data protection authority in their country of residence. UK users may contact the Information Commissioner's Office (ICO) at ico.org.uk.
All Users
Regardless of your location, you may contact us at any time to request information about the personal data we hold, to update or correct your data, or to request deletion of your data.
14. EU Representative
Motus Consultancy LLC is a U.S.-registered entity that may be subject to GDPR under Article 3(2) when offering services to individuals in the EEA. Given the current nature and scale of our data processing activities, a formal EU representative under Article 27 has not yet been appointed. This position will be reviewed as the business grows, and this policy will be updated accordingly. In the meantime, all data protection inquiries may be directed to info@briansano.com.
15. Data Controller
The data controller responsible for your personal data is:
Motus Consultancy LLC A limited liability company registered in the District of Columbia, United States Operating internationally (United States, European Union & United Kingdom)
Email: brian@briansano.com Website: briansano.com
16. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in services, legal requirements, or business operations. The "Last Updated" date at the top of this page will be revised accordingly. Continued use of the website constitutes acceptance of any updated policy.
17. Contact
For any privacy-related inquiries, requests, or concerns, please contact: